GENERAL INFORMATION

What is General Convention?

Brothers from across the country will gather at this biennial event to conduct the business of the Fraternity, elect Grand Council officers and observe Ritual. Educational programming will be held during the General Convention and will provide intentional training for chapter Presidents, Inductors and Sentinels. Personal and professional development sessions will also take place for all undergraduate and alumni brothers.

When is the 67th General Convention?

General Convention will be held Wednesday, July 24 – Saturday, July 27. Chapter delegates and advisors participating in training should plan to attend the entirety of the General Convention. Alumni have the option to register for day passes.

What is the schedule for the 67th General Convention?

Convention will begin on Wednesday evening with an opening banquet with dinner provided and end late on Saturday evening with the closing awards banquet. Brothers should plan to arrive by 5:00 pm on Wednesday evening.

A more detailed schedule will be released to registered attendees at a later date and will be uploaded to the General Convention web page.

Where is the 67th General Convention?

General Convention will be held at the following hotel:

Embassy Suites DFW Airport North

2401 Bass Pro Drive, Grapevine, TX

Click HERE to make a room reservation. Brothers attending the entirety of the event should reserve a room, checking in on Wednesday, July 24 and checking out on Sunday, July 28.

Who attends the 67th General Convention?

All undergraduate and alumni brothers of Phi Sigma Kappa Fraternity are invited to attend General Convention. Each undergraduate chapter is expected to send three delegates to General Convention; these delegates should be the President, Inductor, and Sentinel serving in the fall 2019 semester/quarter. For more information regarding undergraduate registration, please see below.

REGISTRATION

How do I register for the 67th General Convention?

Registration should occur using the online form, which can be accessed by clicking HERE. Payment will be accepted during the online registration process.

What is the cost of the 67th General Convention?  

  • Registration:
    • $400, if registered before May 31, 2019
    • $475, if registered between June 1 – June 30, 2019
    • $575, if registered between July 1 – July 22, 2019
    • $675, if registered on-site
    • $150, daily rate for alumni brothers or guests registering for a day pass
  • Cost to travel to Dallas, TX
  • Hotel rooms for all brothers beginning Wednesday, July 24-Saturday, July 27

For undergraduate brothers, it is suggested that these costs be covered in full, or in part, by the chapter. Expenses not covered by the chapter should be covered by attendees.

What costs do the $400 registration fee cover?

This registration fee covers the majority of your meals from Wednesday evening – Sunday morning, as well as event costs and Convention materials and gifts.

Who attends the 67th General Convention from undergraduate chapters?   

Each undergraduate chapter is expected to send three delegates to General Convention. The three delegates should be the following officers, serving for the fall 2019 semester/quarter:

  • President (Suggested to be registered as voting delegate, to vote on behalf of their chapter.)
  • Sentinel (Suggested to be registered as alternate voting delegate, due to the planned schedule and programming at Convention.)
  • Inductor (Suggested to be registered as an undergraduate attendee to fully focus on educational programming centered around new associate brother program, launching at the 67th General Convention.

Please note: These three officers were selected specifically based on the business being conducted of the Fraternity as well as educational programming that relates to each of these officer positions. Every attempt should be made to register these specific officers, but in the event one of those officers cannot attend, please see below instructions.

What if one of these three officers from my undergraduate chapter cannot attend any or part of the 67th General Convention?

If one of the officers elected to serve for the fall 2019 semester/quarter cannot attend any or part of General Convention for any reason, they will need to follow the waiver process:

  1. Complete attendance waiver form
  2. Wait for a response from International Headquarters professional staff on the status of your waiver. The result of your waiver may be one of the following:
    • You are asked to identify a replacement officer to attend General Convention in your place.
    • You are asked to attend General Convention as your schedule allows.
  3. Upon response from International Headquarters professional staff, follow the registration process either for yourself or replacement officer, if applicable.

As President, it is your responsibility to communicate this information with your three chapter delegates, ensure they follow the waiver process if necessary, and ensure all three participants are registered for General Convention by May 31.

What if additional brothers from my undergraduate chapter want to attend the 67th General Convention?

We encourage chapters to send additional undergraduate members to experience General Convention. There will be opportunities for these brothers to attend engaging personal development sessions, participate in ritual with brothers from across the country, and experience business of the Fraternity being conducted. Any additional attendees from your chapter can register at any point, with early registration ending May 31.

Can chapter advisors attend the 67th General Convention?

Any and all chapter advisors can attend General Convention. Advisors will be invited to attend sessions with undergraduate officers, unless they are participating in the advisor-specific training track.

Will there be a specific training track for chapter advisors?

There we will be a specific training track for advisors who meet the following qualifications:

  • They did NOT attend the 2018 Shonk Leadership School advisor track or 2019 President & Advisor Academy
  • They are committed serving at least another year in their role

Advisors who are members of the chapter’s Alumni Advisory Board are also welcome to attend; it does not have to be the chapter’s “main” chapter advisor.

 

HOTEL & TRAVEL

Where is the 67th General Convention?

General Convention will be held at the following hotel:

Embassy Suites DFW Airport North

2401 Bass Pro Drive, Grapevine, TX

Click HERE to make a room reservation. Brothers attending the entirety of the event should reserve a room, checking in on Wednesday, July 24 and checking out on Sunday, July 28.

Do I need to make travel arrangements?

IHQ will not be making travel arrangement for undergraduate or alumni brothers attending Convention. Attendees should arrange travel to arrive by 5:00 pm on Wednesday, July 25, and leave at any point on Sunday, July 28 if attending the entirety of Convention. Alumni brothers who are attending only specific days can arrange travel as their schedule allows.

Discounted SuperShuttles will be provided to those arriving at Dallas Love Field. Attendees can book discounted shuttles from Love Field HERE or visit SuperShuttle.com and enter the discount code AE8WJ.

For those traveling into Dallas-Fort Worth, there will be a free shuttle to the hotel from the airport.

 

ADDITIONAL CONVENTION INFORMATION

How do I submit a Constitution and Bylaws, Policy Manual, or Ritual change?

Those brothers wishing to submit Constitution and Bylaws, Policy Manual or ritual changes should do so by using this FORM. This form should be submitted prior to the 67th General Convention to convention@phisigmakappa.org. The Constitution and Bylaws Committee will review the proposed changes and present those they approve to the voting body on Saturday, July 27. All proposed changes must be submitted beforehand and only those with prior approval will be formally presented on the floor by the committee during the business session.

Any proposed changes to the ritual will be discussed and voted on during the Ritual Exemplification, also to be held on Saturday, July 27.

How does my undergraduate chapter apply for a General Convention award?

Award applications are currently live for chapter officers to complete. Applications are the responsibility of the President or Secretary and need to be finalized and submitted by Wednesday, May 15, 11:45 pm EST.

Click here to apply for an undergraduate chapter award.

For tips on completing the award application, visit this blog post.

How do I nominate my chapter advisor for the Outstanding Chapter Advisor award?

Nomination forms for Outstanding Chapter Advisor are currently live for chapter officers to complete and are a separate application from the undergraduate chapter awards.

Applications are the responsibility of the President or Secretary and need to be finalized and submitted by Wednesday, May 15, 11:45 pm EST.

Click here to nominate your chapter advisor for Outstanding Chapter Advisor.